Budget structure

Introduction

Budget setup in Planyard is highly flexible, allowing you to track financials in a way that fits your company’s processes. This flexibility opens up different ways to structure your budget, making it easier to align the setup with how your team already works. This article explains how budgets can be organized and highlights key features to help you set up a structure that works best for tracking costs, commitments, and CVRs.

Good to know before you start

• Full flexibility: Use your own cost headings, subheadings, and items. There are no predefined cost codes — you decide the structure.
• Unlimited layers: Add as many headings and subheadings as your project requires.
• Automatic summaries: All items under a heading are rolled up automatically. Commitments, approved costs, and income are always visible at both item and heading level.
• Track both costs and income: Each budget item includes columns for Estimated cost to complete and Budget submitted to client (your selling price, including markup).
• Column details: For a full explanation of each column and how it’s calculated, see our [Budget Columns Explained] support article.
• Consistency matters: While each project can have its own structure, using a consistent setup across projects makes reporting and forecasting much more powerful.